The Meeting Assistant in Empower automatically joins your scheduled meetings to record, transcribe, and generate AI-powered notes. By configuring the assistant, you can decide when it joins meetings, how notes are shared, and how participants are notified. 

This guide explains how to connect your calendar, configure participation rules, manage sharing options, and control privacy settings.

Set up Empower Meeting Assistant

1) Accessing the Meeting Assistant

To configure the Meeting Assistant:

1. Go to Settings.
2. Open the Meeting Assistant section.
3. Choose your calendar synchronization method.

If you select Google synchronization, you will need to connect your Gmail account to Empower.

After granting the required permissions, you will be redirected to the Meeting Assistant setup page.

2) Meeting participation settings

You can customize how the assistant joins your meetings.

1. Auto-join options

You can choose when the assistant should automatically join meetings:

• Join only meetings where you are the host
• Join all meetings

2. Avoid joining internal meetings

3. Automatically leave the meeting when the owner leaves

4. Send a notification email to participants informing them that the Empower bot will join the meeting

• Choose how many minutes before the meeting starts the notification email will be sent

5. Set a time limit for how long the assistant can stay in a meeting

6. Configure a welcome message that the assistant will send when joining a meeting (this message can be personalized).

3) Sharing and Recaps

Empower allows you to automatically share meeting notes after the meeting ends. When this option is activated, you can further customize how these notes are shared.

Activate Auto-share meeting notes or AI intelligent meeting notes.

1. Click Customize sharing.
2. Select your preferred options.
3. Click Save.

4) Bot notification settings

You can configure notifications related to the assistant’s participation in meetings.

For example, you can enable or disable notifications when:

• The assistant is denied access
• The assistant is removed from a meeting

5) Privacy and visibility

You can choose whether your meeting logs are private or visible to others.

This setting controls the visibility of meeting recordings, transcripts, and summaries.

Meeting Assistant Page

On the Meeting Assistant page, you will find two main sections:

• Upcoming meetings
• Past meetings

From this page you can:

• Access the Meeting Assistant settings
• Add the assistant manually to a meeting
• Manage meeting logs

1) Adding the assistant to a meeting manually

1. Click the Add Assistant button.
2. Fill in the required information:
   • Assistant name
   • Meeting name
   • Welcome message
   • Meeting link

You can also choose whether the meeting log should be private or public.

2) Managing Meetings

In the meeting list, you can:

• Activate or deactivate the assistant for specific meetings
• Choose whether the assistant applies to:
  • This event only
  • This event and all following recurring events

Using the settings icon (gear icon), you can also:

• Set the meeting log as private or public
• Copy the meeting link
• Edit the welcome message

🎉 By properly configuring the Empower Meeting Assistant, you can automate meeting recordings, generate AI-powered notes, and ensure that important conversations are captured and shared efficiently across your team.