Connecting your calendar to Meeting Agent allows you to automatically sync your Google or Outlook events. In this guide, you’ll learn how to make your initial connection and how to modify your calendar settings afterwards.
Connect and manage your calendar on Meeting Agent
1. Initial connection
During your very first login, Meeting Agent will automatically offer to sync your calendar.
Click on Connect my calendar on the initial page or from the settings.
Select your account (Google or Outlook).
Accept the requested permissions to allow the AI to access your events.
2. Modify or update your calendar
You can change your account or adjust your sync preferences at any time directly from your settings.
Go to the left-hand menu.
Click on Settings.
Open the Meeting Agent tab.
Access the Calendar configuration section to modify your preferences.
You can customize how the assistant joins your meetings.
- Auto-join options
You can choose when the assistant should automatically join meetings:
- Only join meetings that you organize
- Join all meetings
2. Avoid joining internal meetings
3. Automatically leave the meeting when the organizer leaves
4. Send an email notification to participants to inform them that the notetaker will join the meeting
- Choose how many minutes before the start of the meeting the notification email will be sent
5. Set a time limit for how long the assistant can remain in a meeting
6. Configure a welcome message that the assistant will send when joining a meeting (this message can be customized).
Sharing and summaries
The notetaker allows you to automatically share meeting notes once it has ended. When this option is enabled, you can further customize how these notes are shared.
Enable Automatic meeting notes sharing or AI smart meeting notes.
- Click on Customize sharing.
- Select your preferred options.
- Click on Save.
Bot notification settings
You can configure notifications related to the assistant's attendance in meetings.
For example, you can enable or disable notifications when:
- Access is denied to the assistant
- The assistant is removed from a meeting
🎉 You now know how to connect your calendar and can enjoy optimized management of all your meetings with Meeting Agent!